CONSTITUTION AND BY-LAWS OF THE KING MEMORIAL LIBRARY

MACHIAS, NY

REVISED 05/2021

ARTICLE I-NAME

 THE NAME SHALL BE THE MACHIAS KING MEMORIAL LIBRARY BOARD.

ARTICLE II-PURPOSE

 TO OFFERE FREE LIBRARY SERVICES TO THE PEOLE OF THE TOWNSHIP OF MACHIAS, LIME LAKE, SUMMER RISIDENTS, AND THE RESIDENTS OF THE PIONEER CENTRAL SCHOOL DISTRICT AND OTHER TOWNS/VILLAGES/CITIES.

ARTICLE III-MEMERSHIP

 THE BOARD SHALL BE COMPOSED OF 5-15 MEMBERS, WITH VOTING COMMENSURATE WITH THE NUMBER OF MEMBERS ON THE BOARD.  NEW BOARD MEMBERS SHALL BE NOMINATED BY THE LIBRARY BOARD AND APPOINTED BY THE TOWN.  EACH BOARD MEMBER SHALL BE GIVEN AT LEAST ONE WEEK’S NOTICE OF THE ANNUAL MEETING.  TERMS OF OFFICE OF THE TRUSTEES SHALL BE FOR A PERIOD OF FIVE YEARS TO COMMENCE ON THE FIRST DAY OF JANUARY FOLLOWING THE DATE OF APPOINTMENT.  WHEN A MEMBER HAS BEEN ABSENT THREE CONSECUTIVE REGULAR MEETINGS, HE OR SHE IS CONSIDRED TO HAVE FORFEITED BOARD MEMBERSHIP UNLESS EXCUSED BY THE BOARD.

ARTICLE IV-OFFICERS

THE OFFICERS OF THE BOARD SHALL BE ELECTED AT THE JANUARY MEETING OF THE TRUSTEES.  THE OFFICERS SHALL BE AS FOLLOWS: PRESIDENT, VICE PRESIDENT, SECRETARY, AND TREASURER.

DUTIES OF OFFICERS

  1. PRESIDENT: THE PRESIDENT SHALL HAVE CHARGE OF ALL MEETINGS OF THE BOARD OF TRUSTEES.  HE/SHE SHALL BE CHIEF EXECUTIVE AND CONTROL OF THE BUSINESS AND AFFAIRS OF THE LIBRARY.
  2. VICE PRESIDENT: THE VP IN THE ABSENCE OF OR DISABILITY OF THE PRESIDNET SHALL EXERCISE THE POWERS AND PERFORM THE DUTIES OF THE PRESIDENT.  HE/SHE SHALL ALSO GENERALLY ASSIST THE PRESIDENT AND EXERCISE SUCH OTHER POWERS AND PERFORM SUCH OTHER DUTIES AS SHALL BE PRESCRIBED BY TRUSTEES.
  3. TREASURER: HE/SHE SHALL ENTER REGULARLY IN THE BOOKS OF THE LIBRARY, TO BE KEPT BY HIM/HER FOR THAT PURPOSE, FULL AND ACCURATE ACCOUNTS OF ALL MONIES RECEIVED AND PAID OUT ON THE ACCOUNT OF THE LIBRARY. HE/SHE SHALL PERFORM ALL OTHER DUTIES INCIDENT TO THE OFFICE OF TREASURER.  HE/SHE SHALL HAVE CUSTODY OF MONETARY GIFTS AND BEQUESTS FROM PRIVATE SOURCES.
  4. SECRETARY: THE SECRETARY SHALL KEEP MINUTES OF ALL PROCEEDINGS OF THE TRUSTEES. HE/SHE SHALL ATTEND TO THE GIVING AND SERVICE OF ALL LAW OR BY THESE BY-LAWS.  THE SECRETARY SHALL HAVE CHARGE OF SUCH OTHER BOOKS AND PAPERS AS THE BOARD MAY DIRECT AND SHALL PERFORM ALL OTHER DUTIES INCIDENT TO THE OFFICE OF SECRETARY.

ARTICLE V-QUORUM

 A MAJORITY OF THE DULY ELECTED TRUSTEES SHALL CONSTITUTE A QUORUM FOR PURPOSES OF ANY REGULAR OR SPECIAL MEETING OF THE BOARD, IN ACTUALLY PRESENT AND VOTING SHALL BE NECESSARY FOR THE PURPOSE OF PASSING OR REJECTING ANY RESOLUTION.

ARTICLE VI-FISCAL YEAR

THE FISCAL YEAR OF THE LIBRARY SHALL BE FROM JANUARY 1ST TO DECEMBER 31ST OF EACH YEAR.

ARTICLE VII-MEETINGS

THE BOARD OF TRUSTEES SHALL HOLD REGULAR MONTHLY MEETINGS THE FIRST MONDAY IN THE LIBRARY. SPECIAL MEETINGS SHALL BE HELD AT THE CALL OF THE PRESIDENT OR VICE PRESIDENT OR AT LEAST TWO MEMBERS OF THE BOARD, UPON GIVING AT LEAST THREE DAYS NOTICE.

ARTICLE VIII-ORDER OF BUSINESS

 THE ORDER OF BUSINESS SHALL FOLLOW ROBERT’S RULES OF ORDER.

ARTICLE IX – AMENDMENT

THIS CONSTITUTION AND BY-LAWS MAY BE AMENDED BY A MAJORITY VOTE OF THE MEMBERS AFTER PROPER DISCUSSION FROM A PREVIOUS MEETING.